How to create and apply assessment scorecards in a recruitment process

Scorecards are evaluation tools in Get on Board’s ATS that help hiring teams assess applicants consistently. They use criteria scored with stars, and each scorecard can be reused across multiple jobs.

What scorecards are

Scorecards let you define evaluation criteria, rate them with stars, and compare applicants using a consistent framework. When multiple team members evaluate a candidate, the final score shown in the applicant card is the average of the evaluations.

Create a scorecard in Get on Board

To create a scorecard, follow these steps:

1. Go to the Scorecards view from the Job resources menu or visit Scorecards.
2. Click Create a scorecard and give it a name (you can edit it later).
3. Select or create evaluation criteria (skills, competencies, technologies).
4. Add weights for each criterion if needed (see criteria weights below).
5. Assign the scorecard to jobs when creating or editing a job in step 3 (Scorecards), or from the actions menu on an existing job.

You can create as many scorecards as you want and reuse them across multiple processes.

Define criteria and indicators

Before you build a scorecard, clarify what you want to measure:

• Define the objective: What are you measuring?
• Group the areas you want to assess (for example, all Ruby on Rails skills together).
• Create expected performance statements for each level.
• Develop the criteria, rating scale, and descriptions for each level.

Example: defining indicators

Requirement from a Rails + React challenge:

Capability to delete searches: We would like to click on an icon and delete some of the searches.

We want to assess both front-end and back-end skills:

• Front-end: Is there a delete icon in the searches view? What is the expected outcome? Is it implemented with React and clean UI?
• Back-end: Does the delete action work? Are the routes and controller logic correct?

After defining expected outcomes, create indicators such as:

• The icon appears in the “searches” view (front-end).
• The delete method and routes are implemented (Rails).
• Clicking the icon deletes the search (back-end).
• Code is clean and readable.

Build the scorecard

You can add subcriteria to make it more specific, based on the indicators you defined.

You can include as many criteria as you need and assign weights from low (0.5x) to very high (2x). These weights influence each applicant’s final score.

Criteria weights and how scores are calculated

When creating a scorecard, you can assign a weight to each criterion based on its importance for the role.

Weights are: - Low (0.5x) - Normal (1.0x) - High (1.5x) - Very High (2.0x)

Each evaluator scores the applicant per criterion in the scorecards assigned to the process. We average the evaluations and multiply by the weights to produce the final score, shown on a 5-star scale.

Assign scorecards to a job

There are two ways to assign scorecards to a job:

1. When creating or editing a job, add scorecards in step 3 (Scorecards).
2. For previously created jobs, use the actions menu and select Assign a scorecard to this job. You will be taken to step 3.

Evaluate applicants with scorecards

Once scorecards are assigned, you can evaluate applicants directly from their cards on the Kanban board by selecting Scorecards. The final score shown in stars is the average of your team’s evaluations.

How the 5-star scale works

⭐️⭐️⭐️⭐️⭐️ = Excellent
⭐️⭐️⭐️⭐️ = Very good
⭐️⭐️⭐️ = Good
⭐️⭐️ = Average
⭐️ = Not achieved

Using scorecards as a checklist

You can also use a scorecard as a checklist of required skills. In that case, use the 5-star scale or a simpler 2-star scale (skill present or not).

Related articles

• How to create a good job posting
• How can I filter applicants in my job?