Hiring processes control how your job appears and how applicants flow through your ATS board. This guide explains when to unpublish, close, or reopen a process.
Unpublish a process
Unpublishing hides the job from the public listings, but the process stays open. It still appears on your dashboard and for candidates who already applied.
Close a process
Closing a process indicates you are no longer hiring and marks the workflow as finished.
When you close a process:
- You stop receiving new applicants.
- The job is unpublished from public listings.
- You can still access past applications, messages, and notes for reporting.
You can optionally send a closing message to applicants during the close flow.
Reopen or duplicate
- Reopen keeps applicants, messages, and notes. It does not consume a new quota.
- Duplicate creates a clean job with no previous applicants. It consumes a plan quota or a job unlock.
If you forgot to close an old process
Leaving old processes open hurts the candidate experience. You can close the process and uncheck “notify professional by email” if you do not want to message applicants months later. When possible, sending a closing message is still recommended.
More from Job lifecycle and moderation
